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Welcome to the University of Arizona Global Travel Registry
 
***If you have upcoming international travel, please review the "COVID Travel Advice" section prior to your departure***
 
COVID-19 has brought about fundamental changes to international travel.
Please see the CDC’s Travel Guidelines website and the Department of State’s COVID-19 Travel Information page
for information about international travel risks and restrictions.

Anyone traveling internationally is strongly urged to follow CDC guidance on returning from international travelThe CDC has additional information for fully vaccinated travelers which includes fewer restrictions.

Please see UA mandatory testing guidelines for Spring 2021 here.

If you are not vaccinated, even if you test negative, stay home and self-quarantine for the full 7 days.
If your test is positive, isolate yourself for 10 days from the date of the positive test to protect others from getting infected.


If you are not vaccinated and don’t get tested, stay home and self-quarantine for 10 days after travel.
**Avoid being around people who are at increased risk for severe illness for 14 days, whether you get tested or not.


New COVID-19 Testing Requirements for All Air Passengers Arriving in the United States
Before you return to the U.S., you will need to get tested no more than 3 days before you travel. You will need to show your negative result to the airline before you board your flight, or be prepared to show documentation of recovery. This can be proof of a recent positive viral test and a letter from your healthcare provider or a public health official stating that you were cleared to travel.

Travelers should also be aware that foreign nationals may be barred entry back into the United States.
Please see the CDC announcement on travelers prohibited from entry to the U.S. for more information.  
 
FROM THE OFFICE OF THE PROVOST:
 
All future non-essential international travel for academic and business reasons by University of Arizona faculty, staff, and students remains suspended and will not be authorized until further notice due to the current outbreak of the 2019 Novel Coronavirus (COVID-19).

While international travel for academic and business reasons is not advised at this time, essential international travel for academic and business reasons by University faculty, staff, and students is no longer completely suspended.  If travel is deemed essential, prior approval will need to be obtained from the appropriate Senior Vice President responsible for the traveler’s unit. Please see below for how international travel can be deemed essential and authorized to proceed.

Note: This guidance applies to academic and business travel, but the University recommends the same considerations for personal travel.

For international travel to be authorized, it must be follow a formal process as outlined below to be deemed essential travel. Please note: international travel for the purposes of conducting research will be follow a slightly different process than non-research travel.

CRITERIA FOR ESSENTIAL TRAVEL:

University Departments may deem travel essential if AT LEAST ONE of the following is likely to occur should the travel be cancelled or significantly delayed:
 
  • Loss of grant or contract funding, failure to meet required deadlines/deliverables, and/or loss of ability to gather time-sensitive, seasonal data.
  • Significant damage to relationship with institutional partner/community agency.
  • Significant delay or negative impact on career progression for assistant professors/early career researcher.
  • Significant delay in academic progress, degree completion, or graduation.
  • Significance of research for understanding and mitigating the public health, economic, and social consequences of the COVID-19 pandemic.

INTERNATIONAL TRAVEL FOR RESEARCH:
 
Process:
 
  1. Traveler completes a Research Innovation & Impact (RII) Restarting Research Checklist and obtains RII approval via email for the checklist as well as applicable compliance protocols.
     
  2. Traveler registers trip in the University Global Travel Registry and provides documentation justifying why the trip should be considered essential University travel. Inclusive in the registration process, travelers complete a Coronavirus supplemental travel questionnaire with questions that pertain to mitigating risk while traveling during the Coronavirus pandemic. In justifying why the trip should be considered essential, travelers should explain how the travel meets at least one of the criteria specified above for "essential travel".
     
  3. UA Global Travel composes a travel risk analysis (including Coronavirus portal information and identify high risk location(s) inclusive of all details from steps above and sends it to the Department Head and the International Travel Safety Oversight Committee (ITSOC).
     
  4. If after receiving the travel risk analysis, the department head agrees to support the travel, the Department forwards all travel documentation listed above to the College Dean (or a dean’s appointee) for their approval/denial.
     
  5. The College Dean (or a dean’s appointee) notifies UA Global Travel of their decision. If approved, UA Global forwards the travel information to Research Innovation & Impact for review.
     
  6. Research Innovation & Impact evaluates the request and approves or denies the travel and alerts UA Global Travel.
     
  7. UA Global Travel documents an Executive Summary of the trip and any ITSOC recommendations and sends to the Senior Vice President and/or Office of the Provost with all documentation for final approval or denial of the travel request.
     
  8. Traveler/business office initiates and routes a Travel Authorization via Adobe Sign, prior to travel departure.

NON-RESEARCH INTERNATIONAL TRAVEL:

Process:

 
  1. Traveler registers trip in the University Global Travel Registry and provides documentation justifying why the trip should be considered essential University travel. Inclusive in the registration process, travelers will complete a Coronavirus supplemental travel questionnaire with questions that pertain to mitigating risk while traveling during the Coronavirus pandemic. In justifying why the trip should be considered essential, travelers should explain how the travel meets at least one of the criteria specified above for "essential travel".
     
  2. UA Global Travel will compose a travel risk analysis (including Coronavirus portal information and identify high risk location(s) inclusive of all details from step 1 to the Department Head and the International Travel Safety Oversight Committee (ITSOC).
     
  3. If the department head agrees to support the travel, the department will forward the information to the College Dean (or a dean’s appointee) for their approval/denial.
     
  4. The College Dean (or a dean’s appointee) notifies UA Global Travel of their decision.
     
  5. If approved, UA Global Travel documents an Executive Summary of the trip and any ITSOC recommendations and sends it to the Senior Vice President and/or Office of the Provost with all documentation for final approval or denial of the travel request.
     
  6. Traveler/business office initiates and routes a Travel Authorization via Adobe Sign, prior to travel departure.

TRAVEL REGISTRY FAQs

Do I have to register my travel?
If you are a UA employee, student, volunteer, participant, or Designated Campus Colleague (DCC) traveling outside the U.S. 50 states and its territories on official UA business, you are required, under the UA Interim International Travel Safety and Compliance Policy, to register your upcoming travel at least 30 days prior to departing. *Please Note: you do not need to register international travel that is purely for personal purposes.

Why do I have to register my travel?
The UA International Travel Registry facilitates compliance with federal regulations and enables rapid location and communication in an emergency (e.g. natural disasters, civil unrest, etc.).

When do I need to register my travel?
As soon as possible; at least 30 days prior to departure.

How do I get started with registering my travel?
Gather information, documents and tips listed on the Know Before You Go Travel Checklist. 

Then, select the appropriate registration button below to initiate your registration:

Faculty/Staff Button Select if you are a UA faculty or staff member traveling in the course and scope of UA employment or representation, regardless of possible reimbursement of travel expenses.


Graduate Button Select if you are a UA graduate student traveling abroad as a UA student (e.g. conducting dissertation research, attending an academic conference) and you are not receiving academic credit as a result of the travel (Exceptions: see below)

Undergrad Button Select if you are a UA undergraduate student traveling abroad as a UA student (e.g. attending an academic conference) and you are not receiving academic credit as a result of the travel (Exceptions: see below)

Proxy Button Due to a need for heightened precautions during the current COVID-19 pandemic, the University has suspended the Proxy Registration option until further notice. Please contact UA Global Travel if you need assistance with your travel registration.


Exceptions: if you are a UA undergraduate or graduate student traveling abroad for a single day without an overnight stay, register your travel using the appropriate Undergraduate Travel or Graduate Travel registration buttons above regardless of whether academic credit will be awarded in conjunction with the travel.

Credit-Bearing Student Travel: If you are a UA student participating in a program/trip abroad that includes at least one overnight stay and you will be receiving academic credit as a result of the travel, then you will need to receive a registration link from your program/trip’s Program Lead or UA Global to register your travel. Please DO NOT register your travel using the registration links above.

Travel to Higher Risk Locations: Certain locations are considered higher risk and the reasons for this designation range from high rates of violent crime to disease outbreaks. For those registering travel to a higher risk location, UA Global Travel will email the traveler asking for Supplemental Travel Information prior to submitting the travel for review by the University's International Travel Safety & Oversight Committee (ITSOC). Additionally, UA Global Travel will reach out to the traveler's University Department to seek confirmation as to whether this travel is deemed "essential".