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Welcome to the University of Arizona Global Travel Registry
 
***If you have recently returned or have upcoming travel to a destination with confirmed cases of 2019-nCoV (Novel Coronavirus), please select the "Novel Coronavirus" section to the left for more information***

PLEASE NOTE: EFFECTIVE 3/20/2020:
*All official University international travel has been suspended*
 
FROM THE OFFICE OF THE PROVOST:
International Travel Update: The Department of State has elevated the Global Health Advisory, which pertains to all international travel destinations, to Level 4 – Do Not Travel.  Effective immediately, all future international travel for academic and business reasons by University of Arizona faculty, staff, and students will not be authorized until further notice due to the current outbreak of the 2019 Novel Coronavirus (COVID-19).  Please visit https://www.arizona.edu/coronavirus-covid-19-information for updates.
 
As a result of this suspension, the Travel Registry will not be accepting new travel registrations at this time.


Do I have to register my travel?
If you are a UA employee, student, volunteer, participant, or Designated Campus Colleague (DCC) traveling outside the U.S. 50 states and its territories on official UA business, you are required, under the UA Interim International Travel Safety and Compliance Policy, to register your upcoming travel at least 30 days prior to departing.

Why do I have to register my travel?
The UA International Travel Registry facilitates compliance with federal regulations and enables rapid location and communication in an emergency (e.g. natural disasters, civil unrest, etc.).

*Please Note: you do not need to register international travel that is purely for personal purposes.

When do I need to register my travel?
As soon as possible; at least 30 days prior to departure.

How do I get started with registering my travel?
Gather information, documents and tips listed on the Know Before You Go Travel Checklist. 

Then, select the appropriate registration button below to initiate your registration:

Faculty/Staff Button Select if you are a UA faculty or staff member traveling in the course and scope of UA employment or representation, regardless of possible reimbursement of travel expenses.


Graduate Button Select if you are a UA graduate student traveling abroad as a UA student (e.g. conducting dissertation research, attending an academic conference) and you are not receiving academic credit as a result of the travel (Exceptions: see below)

Undergrad Button Select if you are a UA undergraduate student traveling abroad as a UA student (e.g. attending an academic conference) and you are not receiving academic credit as a result of the travel (Exceptions: see below)

Proxy Button Select if you are registering on behalf of a UA faculty or staff member. Please note: proxy registrations for students are not permitted.


Exceptions: if you are a UA undergraduate or graduate student traveling abroad for a single day without an overnight stay, register your travel using the appropriate Undergraduate Travel or Graduate Travel registration buttons above regardless of whether academic credit will be awarded in conjunction with the travel.

Credit-Bearing Student Travel: If you are a UA student participating in a program/trip abroad that includes at least one overnight stay and you will be receiving academic credit as a result of the travel, then you will need to receive a registration link from your program/trip’s Program Lead or UA Global to register your travel. Please Do not register your travel using the registration links above.

Travel to Higher Risk Locations: Certain locations are considered higher risk and the reasons for this designation range from high rates of violent crime to disease outbreaks. For those registering travel to a higher risk location, UA Global Travel will email the traveler asking for Supplemental Travel Information prior to submitting the travel for review by the University's International Travel Safety & Oversight Committee (ITSOC). Additionally, UA Global Travel will reach out to the traveler's University Department to seek confirmation as to whether this travel is deemed "essential". ITSOC provides the following criteria by which to evaluate whether travel should be considered "essential":

Essential Travel:
University Departments may deem travel “essential” if THREE of the list below is likely to occur should the travel be cancelled or significantly delayed:
  • Loss of grant funding, or failure to meet required completion deadlines
  • Failure to meet contract deliverable requirements
  • Significant damage to relationship with institutional partner
  • Loss of professional development opportunity unlikely to reoccur for the foreseeable future
  • Significant delay in academic progress, degree completion, or graduation